TwoScots Recruitment is excited to partner with a growing engineering consultancy in their search for a part time Project Administrator / Office Manager to join their team. Based in Melbourne's inner eastern suburbs, this role offers a fantastic opportunity to step into a broad, hands-on position supporting a busy and dynamic consulting environment, with a stronger focus on project coordination and keeping jobs moving through the business.
This opportunity is ideal for a proactive all-rounder who enjoys variety in their day, thrives in a fast-paced environment, and takes pride in keeping projects, people and operations running smoothly behind the scenes. The role is a part time opportunity with flexibility for 3/4 day work week, or reduced hours across 5 days.
Culture & Benefits
- Work-Life Balance - School hours or reduced hours available (approx. 10am-3pm)
- Supportive Environment - Down-to-earth, collaborative team
- Autonomous Role - Opportunity to take ownership of project and office coordination
- Varied Position - Mix of project admin, office management, and operational support
Key Responsibilities
- Coordinate incoming and outgoing projects, ensuring jobs are set up correctly and tracked through each stage
- Create and maintain project folders, documentation and filing systems
- Assist with fee proposals, quotes, project specifications and formatting of reports
- Manage deadlines, approvals and follow-ups to keep consultants and projects on track
- Provide document control support, checking forms, templates and ensuring consistency
- Upload and manage documentation via client systems such as Procore / Aconex where required
- Assist with invoicing, project setup and basic accounts administration
- Oversee the day-to-day running of the office and ensure smooth operations
- Manage suppliers, office ordering, maintenance requests and general coordination
- Support meetings, scheduling, staff functions and wider business administration
What We're Looking For
- Previous experience in a Project Administrator / Office Manager / Contracts Admin / Administrator role
- Exposure to engineering, construction, architecture or consulting environments highly regarded
- Strong Microsoft Office skills with confidence formatting professional documents
- Experience with Xero or similar systems preferred
- Highly organised with strong attention to detail and ability to manage multiple priorities
- Confident, proactive personality who can take ownership and keep things moving
- Someone who is adaptable, hands-on, and happy to pitch in wherever needed
- A natural all-rounder who enjoys variety and being the backbone of a team
If you're an experienced administrator looking for a flexible, autonomous role where you can support projects and become a key part of a growing consultancy, APPLY NOW.
Alternatively, contact Charlie at [email protected] for a confidential discussion.